Document Management Services

Specialising in the scanning and digitisation of all types of office documents. We streamline your transition to a paperless office.

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Welcome to ProScan Document Imaging

ProScan Document Imaging is an established document management service with over 30 years’ experience in the industry.

Whether you have several small boxes of documents or full archive rooms that you want to digitise, ProScan Document Imaging takes care of the whole process for you. No job is too big or too small.

ProScan Document Imaging is ISO accredited and GDPR compliant so you can be certain that your documents are safe with us. We are trusted by UK businesses, charities, educational facilities and public service organisations. Let our knowledgeable and reliable team take care of your document management needs.

Our services also include:

ISO Accreditation

ProScan Document Imaging is certified to ISO9001:2015 standard for the provision of document scanning services. We are registered with the Data Protection Act of 1998 and our staff are DBS checked. If required, we sign non-disclosure agreements for all our services offering clients extra peace of mind.

Range of Skills Icon

Experienced and accurate

Our staff have over 30 years combined experience in document management services.You can trust us to handle your documents with care and expertise. We use a range of high specification scanners to make sure we capture every bit of information accurately.

GDPR Data Protection Compliance

GDPR Compliant

Since 2018, all personal data held by companies and other organisations must be done so following the GDPR regulations. Our document scanning service provides clients with GDPR compliance not only over the security of data held but in quicker processing of subject access requests.

Document scanning capture icon Document Scanning

ProScan Document Imaging offers document scanning, imaging and online retrieval systems to clients across the UK. Document scanning is an effective way to digitise your company’s paperwork meaning that you no longer have to store it in filing cabinets and archive rooms.

Our service is fully comprehensive. We collect the documents from your premises, securely transport them to our facility in robust boxes, then digitise each document using the highest-quality Kodak OCR document scanning software and state-of-the-art hardware. This means the information is converted into text and embedded in the PDF file we send you – it’s not just a flat image.

Once your documents have been scanned and indexed, we either securely shred and recycle them, we store them in our high-security premises, or we return them back to you.

Free up space in your office, keep your sensitive documents confidential, and comply with GDPR legislation with our document scanning solutions.

Find out more about our document scanning .

document scanning in southampton

safe cloud storage icon Cloud Storage

Business cloud storage from ProScan Document Imaging provides you with centralised, secure online back-ups of all of your important files as well as giving users remote access at any time from any location. Our datacentre is UK-based so we comply with all GDPR legislation and we are certified to ISO-27001 standard.

OwnCloud is an enterprise-class online file sharing and cloud management system offered by ProScan Document Imaging. It allows access to documents without having to be on your premises or at your company’s computers. Cloud storage is an effective way to store and access documents as content is uploaded instantly and is synced across all smart devices.

The use of cloud storage in business is quickly becoming the standard. Whether you want to work remotely or grant access to files for your clients to work with, uploading to the cloud makes this effortless. It removes the need for long email chains of attachments and it makes sure only authorised users have access to your data, as it is password or pin protected and encrypted.

Find out more about our cloud storage service .

cloud data storage in southampton

large format scanning icon Large Format Scanning

ProScan Document Imaging use the latest technology and software for high quality large format scanning. We are one of the UK’s leading providers of large format scanning services and we produce digital copies of documents and other media at a premium level for our clients.

Our continuing investment in advanced hardware and software allows us to work with orders of any size of document or number of documents. We also offer Optical Character Recognition to read the contents of a document during scanning. This means the final digital file can be read as text which makes it easy to locate the information at a later date.

Large format scanning from ProScan Document Imaging digitises clients’ documents at sizes A3, A2, A1 and A0. We also offer custom scanning services for larger documents using specialised techniques and equipment.

Find out more about our large format scanning service.

high quality large document scanning in southampton

book scanning icon Book Scanning

Individuals, charities and businesses across the UK rely on Proscan Document Imaging to carefully scan and  digitise books, magazines, and other periodicals allowing the contents to be preserved for general recordkeeping and for future generations.

We use the very latest in book scanning technology to make sure all information is accurately captured and stored digitally in the cloud and physically on removable media or in our secure facility, if required. ProScan Document Imaging uses ‘book flipping scanning’ to photograph every single page in high resolution.

We also offer page by page OCR book scanning. With this service, a PDF containing the text in your book is created during the scanning process meaning that you have both a file containing the text captured as well as fully digital copy of your book including front and back covers.

Scanning a book is a delicate job requiring the best equipment and skilled staff and we would recommend you choose the expert team here at ProScan Document Imaging to do the work for you.

Find out more about our book scanning service .

large format scanning icon Secure Shredding

ProScan Document Imaging provides secure and confidential document destruction and disposal for businesses, charities and public sector organisations across the UK. We are able to shred and dispose of paper and card documents, computer storage items like CDs, disks and DVDs, as well as microfilm, aperture cards and microfiche.

Sensitive or important data requires a professionally managed shredding service. Here at ProScan Document Imaging, we are ISO certified and we manage the process from start to finish with expert care. We collect the documents from your premises before transporting it to a secure recycling centre where it is professionally destroyed and recycled.

After your documents have been securely shredded, we are able to provide you with a witness of destruction certificate.

Find out more about our document shredding service

document storage icon Document Storage

Free up space in your office with our competitively priced ISO accredited, CCTV protected, fire suppression guarded document storage facilities which are monitored 24/7. ProScan Document Imaging offers secure off-site document storage solutions for businesses, charities and public sector organisations with bespoke pricing options.

Our document storage services include the collection of your documents. If your business is within the Hampshire area, we will collect your documents from you. For businesses further afield, we arrange for a trusted and security checked courier to transport them. Once with us, your documents are indexed and uploaded to our server. If you require a document back, we will deliver it to you within 24 hours.

Using a document storage facility like ours keeps documents secure and up to date with GDPR requirements therefore avoiding any potential data breaches. Once your documents are no longer required, we can dispose of them securely and in an environmentally friendly way.

Find out more about our document storage service .

Document scanning capture icon Photocopying/Digital Printing

ProScan Document Imaging offers high-quality, competitively priced digital printing services and photocopying. We use the highest quality Canon printers, ink, and paper to produce perfectly vibrant reproductions every time. We offer a fully comprehensive service which includes finishing your documents by wire or comb binding, stapling, hole punching, guillotining or lever arch filing if required.

Our digital printing services are ideal for businesses, professionals, or individuals requiring accurate and consistent results. Our team has a wealth of experience scanning and printing training or technical manuals, medical records, presentations, reports and much more. Our staff and facilities are accredited to ISO9001:2015 and all document handling follows strict data protection legislation.

We also work with large format digital printing and custom size printing. We are able to produce small runs of prints or thousands of copies. We offer same-day photocopying and we can collect documents from your premises and deliver your order back to your door.

Find out more about our photocopying/digital printing .

safe cloud storage icon Plan Printing

High-quality plan printing services and plan copying services from ProScan Document Imaging are competitively priced and offered to our clients with same-day turnaround.

We print architectural, construction, engineering, mechanical and electrical plans and drawings to any required size – A0, A1, A2, A3 or custom dimension documents, using top-of-the-range Canon scanning and printing equipment.

Our plan printing service is ideal for designers, architects, garden landscapers, electricians and more. Plans are printed on 90gsm bond paper as standard but we have a wide range of paper and presentation finishes available at your request.

We offer plan copying services where your original drawings are reproduced into crisp black and white, or full colour documents. We have software to make your drawings look brand new, erasing any tears, stains, crease marks or blemishes.


Find out more about our plan printing service .

Microfilm Scanning

ProScan Document Imaging offers microfilm scanning, microfiche scanning, and aperture card scanning. This method of storing and retrieving information is no longer widely used yet vast libraries of books, prints, and records exist only in this format.

Microfilm scanning was one of the first services ProScan Document Imaging offered its customers. We have a small team of expert staff who will work on your project as well as state-of-the-art scanners which enables us to carefully digitise your microfilm, microfiche, and aperture card documents. We can convert microfilm, microfiche, and aperture cards into PDF, TIFF, JPEG, CSV, metadata XML, and a wide variety of other formats.

ProScan Document Imaging digitises 16mm microfilms, 35mm microfilms, and many of the less common sized microfilms including 3M cartridges. For our microfilm scanning services, microfiche scanning services and aperture card scanning services, we also use OCR technology to capture text which can then be embedded into a PDF for easy searching and retrieval later on.

Find out more about our microfilm scanning service

photo scanning icon Photo Scanning

Modern scanning technology has made the production of very high quality, vibrant, crisp, and clear reproductions of old photographs possible. ProScan Document Imaging use the very latest in Kodak photo scanning equipment and software to bring your memories back to life.

We have worked with thousands of clients since 2006 reinvigorating their photographs from times gone by. Digitising your photos with us means that you’ll now have copies on your computer and that you can email them to friends and family as well as keeping the memories safe forever.

ProScan Document Imaging uses industrial-level scanners to ensure that every detail of your photograph is captured. Viewing the scanned photographs on your smart device means that you can zoom in and view details accurately.

We offer a complete photo scanning service including delivery back to you of your photographs once the scanning process is finished. No matter how many or how little photos you require scanning, we are happy to help you. We also offer bulk scanning discounts for businesses.

Find out more about our photo scanning service .

About ProScan Document Imaging

ProScan Document Imaging is a Southampton-based document management company with over 30 years of combined experience in the sector. Since 2006, ProScan Document Imaging has experienced substantial growth thanks to its knowledgeable staff and reliable reputation.

We offer bespoke pricing options for each and every client. This means you only pay for what your business needs. We work with you to understand how your business works and what will be the best course of action for you. We aim to save you time, money and energy.

Our customer service sets us apart. We are passionate about our services and delivering the best to our clients. Each member of our friendly and approachable team is an expert in their field and trained in dealing with customers meaning that all of their communication with you is done in plain English. Our staff are DBS checked and security vetted so you can rest assured your documents are kept safe and confidential at all times.

We love to help our clients. No matter what you need or what question you’d like an answer to, we do our very best to assist you. Our dedicated team members have a wealth of technical knowledge and we’re always investing in the latest technological advances in the print, scan and document services world.

Our client base is spread far and wide across the UK. We have happy customers around the country as well as regular local clients in Southampton, Portsmouth, Bournemouth, Basingstoke, Guildford and Reading.

Our document management solutions are trusted by companies in the engineering, aerospace, pharmaceutical, manufacturing and education sectors among many others. We look forward to working with you and please give us a call if you have any questions.

Our Clients

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