Old Mutual Wealth, Southampton, UK
Established in 2006 ProScan have become one the most respected document management and scanning companies in the south of England. ProScan combines its wealth of knowledge and experience in this sector to provide a comprehensive and highly secure scanning service to companies across the UK.
Old Mutual Wealth (OMW) had a large archive of microfiche containing thousands of Life and Pension policies which still required regular access, as queries arose relating to the policies on a daily basis. The sheer size of the archive meant that retrieving and scanning these microfiche on demand was a very time consuming process. Furthermore, being the only copies of these valuable documents there was no backup to protect against loss. It was decided that the large scale digitisation of the microfiche was the best way forward.
A number of specialist scanning companies were invited to quote for the contract with consideration given to price, technical capacity and experience.
ProScan Document Imaging Ltd was tasked with providing the solution which would involve the large scale digitisation of approximately 170,000 microfiche. Not only did this involve electronically imaging some 10 million pages, but also each file was indexed with the policy number and name of the member which was then cross referenced against a list provided by OMW. This painstaking methodical approach ensured that every single microfiche scanned could easily be retrieved simply by searching for the policy number.
Once all of the microfiche had been scanned and indexed, they were archived onto DVD before being transported on a weekly basis to OMW’s imaging department where they were imported into an existing document management system.