About Us

Welcome to ProScan

ProScan Document Imaging was founded in 2006 and we provide a comprehensive document imaging service to clients as well as secure shredding , plan printing and copying and other services.

Our staff have a combined experience of over 30 years in the industry.

Thanks to the depth of our industry knowledge, our commitment to quality, and our focus on achieving client deadlines on time and within budget, we have seen substantial growth in the number of customers we service in our local area of Southampton and from further afield.

A fully managed service with all the capacity you need

Our main business is the management of document scanning and document storage projects from clients from start to finish.

We know how disruptive these tasks can be so it is our aim to complete your projects as quickly, accurately, and efficiently as possible.

We have experience working with many companies in different sectors on jobs large and small. Whether you have many archive rooms or simply a few filing cabinets you need converting, let Proscan Document Imaging do the work for you.

Continuing investment in the latest equipment across all services

Among the first services we offered were microfilm scanning and book scanning and we still offer these. However, today, 90%+ of our business is document scanning.

As you know, document scanning is a very competitive market and we believe that we have to offer you the very best results to have a chance of winning your business.

ProScan Document Imaging’s management team are obsessed with having the very latest and highest specification scanning and printing technologies (hardware and software).

We love trying out new products and, if they get our stamp of approval, we buy them because we’re certain that clients will be very pleased with the quality of the work we do for them.

ProScan Document Imaging only deals with reputable brand names like Canon and Kodak because we know that their equipment is manufactured to the highest industry standards. Because we’re careful to only invest in the very best hardware and software, every project we complete for clients is to the highest quality.

We invest heavily in the latest specialist scanning technologies so that we can handle clients’ large format scanning work with ease.

For our printing and photocopying service, the printing inks and papers we use are of the highest standard ensuring accurate, crystal-clear results each time.

The highest quality inks and paper are particularly important for our digital photo scanning and printing service – Proscan Document Imaging’s equipment and team can breathe new life into old photographs, slides, and negatives which capture your most precious memories.

We work with your business to understand your needs and to make sure that the services you purchase from us save you time and money and that they increase your company’s efficiency. Please ask us about our other services including cloud storage and same-day digital printing and copying .

An experienced team focused on customer satisfaction

The ProScan Document Imaging team are experienced, trained, and motivated to produce the very best results for all clients.

Each of us brings different skills to the business and we are continuously developing our combined knowledge and expertise in order to provide our clients with the very best results. We are committed to delivering our high-quality service with enthusiasm and efficiency on time and within budget.

In an industry as competitive as this, we have to perform to the best of our abilities at all times for customers. We put our clients’ requirements and expectations at the very centre of our business and we strive to leave our clients very satisfied at the completion of every project.

Tell us what you want and we will do our very best to make it happen. We love to help our clients and are always happy to answer any questions. No matter what your project is, we will do our very best to assist and advise you when you need information to make a decision on the course of action you’re going to take.

Efficient and value for money

ProScan Document Imaging provides clients with competitive and bespoke quotes for each and every project.

No matter the size of the project you want completely, we’ll break down the costs incurred in the quotes we send you. Transparency is vital to trust in any business relationship as is the knowledge that, when you choose a supplier, you’re only paying for the services you need.

High standards, reliable security procedures

ProScan Document Imaging holds the industry benchmark certificate for our document management services. Our company is certified at ISO9001:2005 and follows all current UK GDPR legislation. Please click here to view our certificate.

Our staff are security vetted and all hold valid DBS checks so you can be sure your documents are kept safe and confidential at all times. We’re happy to sign non-disclosure agreements prior to commencing work when necessary.

Environmentally friendly

All businesses need to be sustainable and ProScan Document Imaging is committed to helping the environment. We work with local paper mills to ensure all of our wastepaper is recycled appropriately.

The paper documents we shred on customers’ behalves are turned into high quality paper, tissues, and other goods. Within the company, we are committed to reducing waste and consuming materials responsibly.

Multi-sector experience

Our UK client base includes engineers, aerospace companies, pharmaceuticals, manufacturing businesses and educational facilities. Clients across multiple sectors in business, charities, and the public sector trust ProScan Document Imaging to manage all of their digital document management needs.

National coverage

We’re based in Southampton and we offer local services (including document pick-up and drop off) to clients in Southampton, Portsmouth, Bournemouth, Basingstoke, Guildford, Reading, and the surrounding areas.

Via a network of trusted secure couriers, we’re also able to offer document pick-up and drop off to clients across the UK.


" We’ve been working with ProScan to convert all our Machine Files (350,000 + scans) into PDF files ready for us to upload onto our systems, ProScan have been great to work with throughout the project, their customer service has been fantastic, they are really passionate that they do a great job for us.We have been very impressed with the quality of images produced! A first-class friendly and professional service – thank you!"

Robin Cooch - National Parts Manager, Merlo Uk Ltd

" Since having scanned our documentation, we have had reason today to refer to historical documentation as per that that you placed on USB for us. I have to say that the files were well organized, and the documents sought, easily found. I would endorse Proscan in an instant and look forward to using your services again soon."

Scott Smith - The Quay School

" Very impressed with the professionalism of those at Proscan. The whole process, from collection of documents, to delivery of USB stick was smooth and fast. I would highly recommend and will use again in the future."

Lucy Tatchell - Public Sector Broadcasting Trust

"This system saves us many hours of searching for old files... We shall be continuing to use ProScan for this as we have been extremely pleased with their friendly and efficient service"

Read more in about this in our Case Study on Peter Symonds College

"Your ability to arrange collection of our documents at short notice sometimes, and then provide a fast turnaround of scanning is always greatly appreciated"


" Proscan recently scanned our company documents & I could not recommend them enough. From quotation through to processing they were highly professional & always available to help with any queries."

Laura Metcalf - RWD

" Fabulous service from Proscan. Received great advice and was kept in touch all the way through with a very quick turnaround. A pleasure to deal with. We will definitely use Proscan again. Big thank you."

Amanda Smith - Wessex Water

"Thanks again for acting so promptly with this. The quality of the scans looks great, especially with the colour and it all seems to work really well"

University of Westminster, Policy Studies Institute

"We asked ProScan to OCR/Scan several of our older books. They did a great job and were always available to answer any of our questions. Wouldn't hesitate to use them again."

Keith Morris - Rowan Books Publishing

"ProScan provided an efficient, effective & professional service that we will definitely use again & are happy to recommend. The team were friendly, helpful & actually went above & beyond to help us with a very unrealistic deadline - one of the team even came in when they had closed for the Xmas break to help us with a last minute request"


"We found the service provided by ProSan as totally exceptional. The key point of document scanning is accuracy and what they provided was just that. Moreover, we found their service fast, efficient and friendly. I cannot recommend these people more highly"

Mike Halls, Managing Director Batteries International

"Such a great service, did an excellent job, on time and very reasonable. We will be only using them in the future, top job."

Paul Proudley - GEA Process Engineering Ltd

"Delighted with the helpful, efficient and cost effective service from Andy and his team. With Proscan's help, The Transport Trust has succeeded in capturing all its magazine back numbers in digital form so they can be made available on our website for research. Thanks for your advice and great service."

Mike Lunch - The Transport Trust

"I recently used ProScan via the company I work for, Elliott Brothers, to scan over 300 photos as well as some documents. We were all very impressed with the quality and the turn around time and will be using them in future for other projects. Andy and his team are extremely easy to deal with and provide a brilliant service!"

Emma Tweney - Elliotts

"We have been very impressed with the quality of images produced, as microfiche is quite an old format they have not always been the best quality to start with! A first-class friendly and professional service – thank you!"

Read more about this in our Case Study on Old Mutual Wealth (formerly Skandia)

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