Invoice Processing

Automated Invoicing Solutions for Enhanced Efficiency

Transform your invoice processing and accounts payable workflows with our cutting-edge invoice automation services. Our advanced AP automation solution utilises OCR technology to capture, classify, and validate data from both physical and digital invoices with precision and efficiency, streamlining your entire process.

Why Choose ProScan for Invoice Processing

Our invoice automation services eliminate manual data entry, offering a comprehensive invoice processing solution. Key invoice details are automatically extracted and validated, reducing errors and boosting efficiency. Each invoice is digitally indexed and routed to the appropriate team members, ensuring smooth workflows.

We specialise in accounts payable automation by providing real-time dashboards that offer full visibility into the invoice lifecycle. Scanned invoices are securely stored in digital archives, easily searchable and ready for retrieval. Integration with your ERP and accounting systems is seamless, simplifying posting, reporting, and improving overall efficiency.

By automating invoice processes, you can reduce costs by up to 80% while significantly speeding up your invoice cycle. Our solution enhances compliance with secure electronic storage and strengthens your overall financial operations.



The Benefits of Invoice Automation and AP Automation

Increased Efficiency and Speed

Our AP automation eliminates manual data entry by capturing invoice data with OCR technology. Invoices are automatically routed for review and approval, accelerating the invoice processing cycle and reducing cycle times.

Cost Savings

By automating your accounts payable process, you can cut operational costs by up to 80%, freeing up resources for more strategic initiatives. The reduction in errors further decreases costs related to discrepancies, delays, and penalties.

Improved Accuracy

With invoice automation, key details are captured with high accuracy, reducing human errors. Built-in validation ensures data correctness, improving financial reporting and payment processes.

Enhanced Visibility and Tracking

Real-time tracking provides transparency into the accounts payable workflow. Dashboards allow easy monitoring of invoice status, ensuring timely approvals and payments

Secure Storage and Compliance

Digitally stored invoices in secure, searchable archives help maintain compliance with financial regulations. Encryption and access controls ensure the security of sensitive financial data.

How Our Invoice Processing Automation Works

Invoice processing is the workflow that manages incoming invoices from suppliers, ensuring they are accurately captured, validated, approved, and paid. With automation, the process becomes much more streamlined and efficient. Here's a step-by-step breakdown of how automated invoice processing works:

1. Invoice Receipt

Paper invoices are scanned, and electronic invoices are directly imported into the system. OCR technology extracts key data, such as supplier details and invoice totals.

2. Data Capture and Extraction

OCR automatically extracts relevant data from invoices, including supplier names, line items, and tax details.

3. Validation and Verification

Captured data is verified against business rules. Discrepancies trigger an exception process for manual review, ensuring accurate invoice processing.

4. Approval Workflow

Invoices are routed to the appropriate approvers, with automated reminders keeping the process on track.

5. Payment Authorisation

Approved invoices are integrated with your ERP or accounting software for timely payment.

FAQs About Automated Invoice Processing and AP Automation

How does automated invoice processing improve accuracy?

OCR and validation rules minimise human error during data entry, ensuring accurate capture of key invoice details such as numbers, totals, and vendor information.

What types of invoices can be processed automatically?

Our solution handles a variety of formats, including paper, PDF, and e-invoices. It processes invoices in different languages and formats, provided they contain the necessary data for extraction.

How does automated invoice processing integrate with existing systems?

Our system integrates seamlessly with ERP, accounting, and document management systems. Data is automatically uploaded after scanning, reducing manual input and ensuring centralised record-keeping.

What are the cost benefits of automating invoice processing?

Automation can reduce costs by up to 80%, minimising manual data entry, reducing errors, and speeding up payment cycles.

Can automated invoice processing handle exceptions and discrepancies?

Yes, discrepancies such as mismatched data trigger an exception process for review. Custom rules ensure efficient resolution of issues.

Discover Our Bespoke Invoice Processing Service

If you would like to find out more about Invoice Processing, please call us to talk to one of our experts. We would be happy to discuss your business needs and the price plans we have available.

We are an established, UK-based provider of Document Automation Services trusted by companies, charities and public sector organisations across the country.

Please call us on 023 8063 0050 to find out about our competitively priced bespoke invoice processing options, or simply fill in our contact form.
 

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