Document Scanning Service

We operate a highly efficient document scanning service throughout the UK using specialist high speed scanners from Kodak and Contex. We can handle any size of document up to 36” wide in black & white or full colour. With formats such as TIF, PDF and JPG we offer real flexibility when scanning different types of document.  All of our document scanners have ultrasonic double feed detection sensors which automatically stop the scanner if a double feed is detected. This process ensures that no pages are missed.

Whether you have accounts files, general correspondence, books or engineering drawings  we can recommend the most efficient and economical method to quickly and accurately scan and convert these documents to high quality digital images. This may also tie in with our comprehensive document management solutions for which we would be pleased to offer advice where appropriate. We are so confident that our document scanning service will produce images of the highest quality that we offer all potential clients the option of a free sample using their own documents. We strongly recommend that you insist on the same from any other potential suppliers that you may be considering.

What types of documents do we scan?

We have extensive experience in scanning a variety of different types of documents across a range of industry sectors. Some of the typical  types of documents we scan are:

How does our document scanning service work?

Choosing Proscan for your outsourced document scanning requirements couldn't be simpler. Our service begins with the collection of your documents using our own transport or approved couriers which, if required can include assistance with sorting and packing into boxes.  Once back at our secure premises in Southampton Hampshire, all client documents that we collect are immediately identified by applying a unique label to each box. This identifier remains with the documents throughout their lifecycle at Proscan.

How long must I keep certain documents?

Listed below are some of the more common types of commercial and legal documents that are typically encountered in most organisations, together with an indication of how long they should be retained. These are based on the likely maximum period for such documents and it may be possible in certain circumstances that these periods be reduced.

For further information please contact us or call 0845 658 9501.