Document Archiving

Our document archiving service offers a economical solution to the problem faced by many companies who are required to archive large quantities of documents that have reached the end of their active lifecycle but must be retained for a further period of time.

Most documents must be kept for a minimum of 6 years but in many cases industry specific documents are required to be kept for much longer period of time.

You can read more about our archival scanning service here or  contact us to discuss your requirements in more detail and we will be happy to make a no obligation recommendation.

Document Scanning

For active files in daily use our document scanning service employs the latest innovative solutions to ensure documents are accurately converted into digital images for easy access and distribution. This can significantly reduce the amount of time spent locating and filing important documents thereby reducing overall operating costs.A combination of intelligent folder structures, comprehensive document indexing and text search capabilities produce an electronic archive similar to the original paper based filing system that it replaces.

Read more about our document scanning service.

What are the advantages of document scanning?

Improved security of important/sensitive documents. Use windows security features to set permissions at file or folder level.

Backups are easily created and stored offsite as part of your disaster recovery program. We offer to keep backups for you as part of our service.

Better accessibility of documents with multi user access possible, even from remote locations.

Retrieval of files is much quicker than before, meeting the demands of a busy office. You can search for files by name or for specific words or phrases within individual documents.

How do we protect confidental documents?

We are often asked how do we protect confidental documents once they have been scanned and written to CD. The answer is simple, our scanning department utilises SecurDisc technology to protect your files which has the following benefits:

• Password protection on the CD/DVD
• A digital signature feature that verifies the origin of the data
• Protection against disc decay
• Protection against the copying of PDF documents

Disaster Recovery

If your company has an active paper filing system then you may benefit from our document scanning service. Paper documents stored in filing cabinets are constantly at risk from fire or flood damage. You can't recover a paper document that has been destroyed by fire or flood.

This BBC report about a warehouse fire in London shows the dangers faced by companies storing paper documents and not keeping backups.

Read what our customers say about us:

"Your ability to arrange collection of our documents at short notice sometimes, and then provide a fast turnaround of scanning is always greatly appreciated"

Portstaff Management Ltd

 "In less than a week you managed to quote, collect, scan, organise and return safely 6 very disorganised boxes of files containing documents of all shapes and sizes! To say we are impressed is an understatement"

High Modulus (Europe) Ltd
 

"Many thanks for a great service"

Claremont Associates"


"Thanks again for acting so promply with this. The quality of the scans looks great, especially with the colour and it all seems to work really well"

University of Westminster, Policy Studies Institute